Executive Team Application

Yuri’s Night Executive Team Application

Please see descriptions below application form.

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Yuri’s Night Executive Team Positions 2011

Web applications close June 15, 2010

1. Executive Director
2. Assistant Directors (2)
3. Director of Event Relations
4. Director of Finance
5. Director of Marketing
6. Director of Media Relations
7. News Editor
8. Director of Space Community Relations- US
9. Director of Space Community Relations- International
10. Director of Space Community Relations- Social Media
11. Director of Awesome
12. Director of Swag
13. Web Strategist (filled- can use team members)
14. Webmaster
15. Webcast and IT Manager
16. Zero-G Sweepstakes Manager
17. Art Director
18. Art Program Manager
19. Regional Representatives
20. Translators

Time Commitment

• June 15 2010 – 11 Oct 2010 – Planning period – 2- 8 hours per week
• 12 Oct 2010 – 7 Apr 2011 – Pre-Yuri’s Night – less than 16 hours per week
• 8 Apr 2011 – 17 Apr 2011 – Yuri’s Night week – as many hours as you can spare
• 18 Apr 2011 – 30 May 2011 – Post-Yuri’s Night – less then 6 hours per week

Requirements

• Written and spoken English is required.
• Regular and reliable internet access.
• Ability to read email daily is essential.
• Conference calls (US dial in numbers) once a week.
• Good communication skills and an ability to delegate tasks.
• All positions require hard work, late phone calls, and absolute commitment.
• You are responsible for fulfilling, in a timely manner, any task you take on.
• You can also support any committee position as part of their team.
• The reward is the being a part of the team that is creating the future of humanity in space.

Duties and Responsibilities

1. Executive Director

• Overall project management
• Creation of timeline
• To be accountable for all teams’ output
• Maintain morale of the teams
• Devise overall strategy in consultancy with the executive committee
• Keep full Space Generation community (mentors, alumni, supporters) up to date and included with quarterly updates and requests for help

2. Assistant Director (2)

• Liaison with all organizers
• Ensure timely completion of all tasks
• Ensure timely completion of tasks by sub-committees, through each team manager/coordinator
• Create an agenda for each meeting and mail it out in advance of the meeting
• Look to build in opportunities for Yuri’s Night 2012
• Lead phone calls and meetings

3. Director of Event Relations

(Manager and Team Member positions are both available.)

• After Yuri’s Night, write report on global events and award prizes to best events
• Answer event organizer inquiries
• Ask event managers for periodic updates in their events’ plans
• Confirm participation of cities with events in previous years
• Coordinate with Regional Representatives to increase regional event participation
• Design Yuri’s Night Party Starter Kit
• Liaise with event managers, regional leaders
• Mail any physical party kit materials
• Manage event registration process
• Recruit new events and register them on the official website

4. Director of Finance

• Banking: Receipt of all incoming funds, issue receipts, record payments
• Consolidation of budget after Yuri’s Night
• Coordination with all Executive Team Directors on fiscal matters
• Creation of Yuri’s Night 2011 budget
• Invoicing sponsors and donors
• Issue payments, settle accounts
• Processing event registration payments
• Written references with contact details are required

5. Director of Marketing

Manager and Team Member positions are both available.

• Responsible for overseeing all fundraising issues
• Overseeing the updating/modification of fundraising pack
• Identification of key sponsors
• Managing others who are contacting sponsors, ensure process is completed
• Following up with previous sponsors
• Main point of contact for sponsors, Liaison & PR
• Receiving payments or in-kind donations
• Obtaining sponsor materials for Party Starter Kits (pens, stickers, flyers), and digital versions of logos to be included in materials and online.
• During Yuri’s Night events: welcoming of sponsors & display of sponsor logos
• After Yuri’s Night: sending thank you letters & follow up

6. Director of Media Relations

• Write and distribute press releases worldwide
• Follow up with press to ensure publication
• Coordinate media interviews (print, radio and TV)
• Find people to write the necessary material
• Find people to do the interviews
• Assist Event Relations team with collecting individual party info
• Work with individual party managers to assist with garnering local press
• Coordinate press check in and events during Yuri’s Night
• Work with News Editor to monitor and collect all media references to YN

7. News Editor

• Coordinate entries on the Yuri’s Night Blog (both press releases and Executive Team entries)
• Recruit Executive Team members and party managers to write blog entries
• Work with the Webmaster to decide best way of publicizing YN press on website
• Write monthly newsletter on Yuri’s Night developments to be sent out over mailing list

8. Director of Space Community Relations - US

• Communicate with SGAC, SEDS, ISU, NSS, Planetary Society, AAS, AIAA, Space Foundation, Mars Society, space and science centers, Challenger centers, ASE, etc.
• Act as point of contact with space agencies and governmental bodies
• Good will and PR
• Write emails for domestic advertising
• Write other recruitment materials
• Work closely with other Space Community Relations Directors
• Distribute Yuri’s Night promotional materials at other space events
• Good diplomacy required.
• Good understanding of Yuri’s Night history, philosophy, and goals required.

9. Director of Space Community Relations – International

• Communicate with SGAC Point of Contacts in each country, SGC delegates, SEDS international, ISU alumni, Mars Society chapters abroad, space and science centers, ect
• Act as point of contact with space agencies and governmental bodies
• Good will and PR
• Write emails for worldwide advertising
• Write other recruitment materials
• Find news groups, space websites, email lists, forums in which to advertise
• Work closely with other Space Community Relations Directors
• Coordinate participation of other groups
• Distribute Yuri’s Night promotional materials at other international space events
• Good diplomacy required.
• Good understanding of Yuri’s Night history, philosophy, and goals required.

10. Director of Space Community Relations- Social Media

• Communicate with blogs, websites, podcasts, Facebook, YouTube, Wikipedia, Second Life, ect
• Find news groups, space websites, email lists, forums in which to advertise
• Good will and PR
• Write emails for worldwide advertising
• Write other recruitment materials
• Find news groups, space websites, email lists, forums in which to advertise
• Work closely with other Space Community Relations Directors
• Good understanding of Yuri’s Night history, philosophy, and goals required.

11. Director of Awesome

• Maintain Basecamp task management
• Keep team on task and on schedule
• Take minutes during teleconferences
• Distribute minutes and action lists.
• Prepare cover letters for out going communications
• After Yuri’s Night, send thank you and follow up letters
• Keep web mailing list and user lists up to date

12. Director of Swag

• Decide what merchandise Yuri’s Night will invest in
• Research best value options
• Order items, or arrange to make them available through an online vendor
• Make select items available on our own website
• Organize shipping of elements to event organizers as needed
• Setting up partnerships with outside donors and merchandising partners (ThinkGeek and Snoopy)
• Other duties as assigned

13. Web Strategist (filled – Web Team Member positions available.)

• Overseeing all web projects
• Manage the web team to allow for support with site maintenance and upkeep
• Knowledge of HTML and PHP essential.
• Please send links to previous work

14. Webmaster (Webmaster and Web Team Member positions available.)

• Upgrade website to new design
• Responsible for all web updates
• Manage the web team to allow for support with site maintenance and upkeep
• Liaise with News Editor and other Executive Team members to keep content up-to-date
• Knowledge of HTML, WordPress and PHP essential.
• Please send links to previous work

15. Webcast Manager

(Webcast Manager and Webcast Member positions are both available.)

• Research range of inter-party connectivity options available
• Work with Marketing to solicit in-kind sponsorship of connectivity
• Arrange to have all the hardware needed
• Manage “simulation” meetings to as dry runs during months leading up to YN
• Create a how-to guide for parties that want to broadcast from their events

16. Zero-G Sweepstakes Manager

• Negotiate for Zero-G seat
• Work with Director of Marketing to obtain sponsor
• Promote and publicize the sweepstakes around the US
• Sell tickets and manage selection and notification of the winner
• Work with Director of Media Relations to send out press release

17. Art Director/Graphic Designer

Manager and Team Member positions are both available.

• Ensure consistent appearance of Yuri’s Night art and communications
• Develop website banner concept
• Updating brochures
• Layout and design
• Image editing for website
• T-shirt design
• Updating of the Press pack and the sponsor pack and glossy show cards.
• Experience with and access to graphic software products a plus

18. Art Program Manager

(Manager and Team Member positions are both available.)

• Build a Yuri’s Night Art Program
• Solicit donors
• Solicit participating artists
• Build relationships with Museums to host exhibitions in 2011
• Solicit art partnerships

19.   Regional Representatives (Europe, Africa, Asia, Latin America, Australia/NZ, Canada)

• Build Yuri’s Night participation in your region
• Coordinate recruitment efforts with Director of Event Relations

20. Translators

• Translate core Yuri’s Night materials (logos, about info and invitation to participate into local language)
• Translate additional news updates as necessary